CONSTITUTION of the HOGSBACK COMMUNITY TOURISM
o The name of the Orginization shall be HOGSBACK COMMUNITY
TOURISM ORGINISATION – located in WARD 15 NKONKOBE REGION -
hereafter referred to as the "HCTO".
o The HCTO’s operations will be directed at the whole of Ward 15
Nkonkobe Region and the natural attractions that surround it.
o The office of the HCTO shall be at suitable premises in the
Village of Hogsback.
o The HCTO is an orginization committed to the ideals of
democracy, development, and is committed to encourage the creation
of an economically viable region. It will strive to optimize the
tourism potential of Ward 15 through:
o Marketing and information efforts
o Facilitation of tourists needs.
o Developing, encouraging and promoting establishments and
o Encouraging responsible tourism amongst Tourism Product Owners
(TPO’s) & related buisnesses in order to balance the environmental,
social, cultural, heritage and economic goals of our region.
The objectives of the HCTO shall be:
o To run a Visitors Information Centre in Hogsback for the
dissemination of information, for the assistance and education for
the benefit of both visitors and residents.
o To establish a vigorous multilevel tourism culture in the
region to ensure that the benefits of tourism to the local economy
are understood and shared by all.
o To encourage and assist the development of tourism in both
urban and rural communities within the region.
o To encourage responsible tourism in order to protect our local
environmental and heritage assests, and to balance social, economic,
and other goals within the region.
o To build an image and identity for the region and its
geographic position in the ‘Amathole Mountain Region’ in
co-operation with other HCTO’s with similar objectives.
o To adopt an integrated approach to all tourism development in
the region in harmony with the environment.
o To encourage a continuous programme of product development with
a view to widen the scope for responsible tourist interest and
activity - to include tourist routes, package tours, sporting events
and marketing tools such as promotional items for sale, activity
maps, visitors guides, product brochures and special events.
o To encourage a cost effective programme of marketing actions
with a view to promote the tourism products of the region to
domestic and international markets.
o To encourage excellence in all aspects of tourism in the region
and assist in providing skills training to further that end.
o To foster and encourage a spirit of pride among residents of
the region for the upliftment of the entire community.
o To foster and encourage enviromentally responsible practices
amongst the TPO’s and residents of the region.
o The HCTO is a non profit orginization and will comply to all
good governance practices that pertain to this type of organization.
o The HCTO shall be a universitas with full legal status capable
of owning immovable property independently of its members and of
suing and being sued in its own name.
o The HCTO shall have the power to acquire rights and obligations
in its own name.
o The income and property of the HCTO shall be applied solely
towards the achievement of the objectives of the HTCO and no portion
shall be paid or transferred to any person whether directly or
indirectly by way of dividend, bonus or otherwise, except by way of
remuneration for services, quoted for and approved by the EXCO and
o Membership shall be available to TPO’s and residents in Ward 15
Nonkonkobie region and without exclusion TPO’s and residents from
o Membership of the HCTO is open to any and all groups, Service
Clubs and Community Organization and to individuals that wish to
support, contribute to and participate in the facilitation of
tourism activities in the Hogsback Area.
o All members shall abide by the HCTO code of conduct.
o Members are encouraged to commit to a Monthly Pledge.
o HTCO Members who support the HCTO by way of a monthly pledge
payments (Supporting Member) are entitled to be included in various
appropriate marketing, media, publicity and other value added
promotional opportunities that the HCTO & VIC may arrange from time
o All Supporting Members of the HTCO shall be listed on the
community tourism and social media websites.
8. Termination of Membership:
o Any Member ceases to be a Member of the HTCO, when that Member
resigns in writing, or fails to renew their annual membership fee
and/or pay their monthly pledge for a period of 6 months.
9. Membership Fees:
o The amount of the annual Membership Fee shall be decided by the
EXCO and shall be reviewed on an annual basis.
o All annual Membership Fees shall be payable on the 1st of
o All members who have paid their annual Membership Fee and have
supported the HCTO by payment of a Monthly Pledge for a minimum
period of 6 months shall be entitled to 1 vote at the AGM, and shall
be entitled to sit on the EXCO or hold any office in the HCTO or sub
o Membership fees and pledge payments are not refundable.
o The management of the HCTO shall be vested in an Exective
Committee (EXCO) consisting of a minimum of five members who are
tourist product owners, or their representative, and who represent
different stakeholders (e.g. hotels, arts and culture, self-catering
establishments and B&B’s, adventure tourism etc.)
o The EXCO will be elected at the first General Meeting of
Members. Subsequently EXCO Members will be nominated and elected at
the Annual General Meeting. Such nominations
must be in writing and be received
prior to the commencement of the Annual General Meeting. All
nominees must give written acceptance of their nominations. Nkonkobe
Municipality shall automatically be entitled to one nomination.
o The EXCO shall meet monthly with a minimum of ten meetings a
o Decisions of the EXCO shall be taken by a majority vote of
those present. In the event of voting being even, the Chairperson,
or any other EXCO Member presiding, shall have a casting vote.
o Any elected or co-opted Member of the EXCO who is absent from
three consecutive meetings, without an apology to the EXCO, shall
cease to be a Member of the EXCO unless excused by the EXCO.
The EXCO shall have the following powers:
o To recommend the appointment of and/or the dismissal of, and to
be activly involed in the management of employees contracted by the
Nkonkobe Local Municiplity as a part of the operation of the HCTO
and its various structures.
o To appoint and dismiss such paid officers and employees as it
may deem necessary and to fix their emoluments and conditions of
o To appoint and dismiss any Sub-Committee. Such Sub-Committee to
be comprised of members of the Committee and/or other persons.
o The Chairperson and Vice-Chairperson shall be ex officio
members of all Sub-Committees.
o To open a bank account in the name of the HCTO and to draw,
accept cheques and other negotiable instruments which shall be
authorized by the EXCO. The signatories of all such negotiable
instruments shall be nominated at the first meeting of the EXCO.
o To invest monies of the HCTO not immediately required for the
purposes of the HCTO, but only in a registered bank.
o To enter into all such negotiations and contracts and to
rescind and vary such contracts and execute and do all such acts,
deeds and things in the name and on behalf of the HCTO as it may be
considered expedient for or in relation to any of the matters
aforesaid, or otherwise for the purpose of the HCTO.
o Generally to make all arrangements, financial or otherwise, for
the conducting of the affairs of the HCTO.
o To accept funds or goods collected or bequeathed in accordance
with the conditions of the collection or bequest.
o Proper minutes shall be kept of every meeting. These minutes
shall be circulated to the EXCO, and shall be available to any
supporting member on their request.
o A news-letter shall be circulated to all members of the HCTO
11. The VIC:
o Is established as an operating office under the management of
the HCTO, and is tasked the promotion to visitors of Hogsback
Village and all its Tourism Products, and the Hogsback environment
o Shall deal with enquiries directed through the Hogsback tourism
websites, multimedia platforms and other telecommunications media,
in a friendly helpful and professional manner.
o Functions as a distribution and sales outlet for local craft,
art and other products.
o The VIC will charge a handling commission of 20% - 30% of the
sale price of all stock.
o The VIC shall sell the Participatory Forest Management (PFM)
Hiking Trail Maintenance Levy Permits and shall receive a 20%
commission on the proceeds.
o Shall promote the Hogsback hiking trails, collect Hiking Levies
and report all trail maintenance issues per email to the PFM & CTO
o All income and expenditure of the VIC shall be recorded on
daily cash up sheets and a monthly summery shall be prepared for the
CTO financial officer.
o The VIC shall prepare a monthly operations report that will be
submitted to the HCTO EXCO and to the NLM.
o It is required that the appointed Manager of the VIC shall
attend all HCTO EXCO monthly meetings and any other meetings that
may be convened by the EXCO from time-to-time.
o It is required that the appointed Manager of the VIC shall
attend all PFM EXCO monthly meetings.
12. Financial Administration:
o True accounts shall be kept of monies received and expended by
o The HCTO shall maintain bank accounts under its name with a
registered commercial bank.
o The financial year shall be from 1st March of one year to the
end of February of the next year, or part thereof for the first
year. Annual financial accounts of the affairs of the VIC and the
HCTO must be drawn up and be made available to all HCTO members.
o Such accounts shall be presented annually at the Annual General
13. General Meetings:
o The HCTO shall hold its Annual General Meeting within three
calendar months of the financial year-end to:
o Receive the Annual Report from the Chairperson.
o Consider the financials accounting.
o Elect EXCO members.
o Deal with any other matters raised by paid-up Supporting
Members at the meeting.
o A Special General Meeting may be called on the written request
by at least ten paid-up members of the HCTO, or at the discretion of
the EXCO should the need arise.
o At least twenty-one days’ notice shall be given to members of
any Special General Meeting.
o At a Special General Meeting only items appearing on the agenda
will be discussed.
o At least fourteen days’ notice shall be given to members of the
Annual General Meeting.
o A quorum at any Special or Annual General Meeting shall be 30%
of the members or by proxy held. Should a quorum not be present the
meeting shall reconvene on the same day of the following week and
the members then present shall constitute a quorum.
14. Amendment of Constitution:
o The Constitution of the HCTO may be amended or added to by
Supporting Members at any Special or Annual General Meeting.
o The HCTO may be dissolved if at least two thirds of the members
are present and are voting on such a proposal at an AGM.
o Or a Special General Meeting may be convened for the express
purpose of considering such matters and if at least two thirds of
the members present are in favour of dissolution.
o Not less than 60 days notice shall be given of such a Special
General Meeting, and if there is no quorum present, the meeting
shall stand adjourned for not less than a week, and then the members
attending the subsequent meeting shall constitute a quorum.
o In the event of a majority vote being recorded in favour of
dissolution then the procedure of dissolution shall take place
within three (3)months from such a decision.
o After dissolution, if there remain any assets after the
satisfaction of all debts and liabilities, such assets shall be
given over to another organization with similar objectives, to be
determined by the members or by a court of competent jurisdiction.
16. Date of Commencement:
o This Constitution as presently framed was adopted at the AGM,
held in Hogsback on the 4th day June 2014.
o We the members of the EXCO hereby authorize Mr. B Corrigan, in
his capacity as Chairman, to sign the Constitution of The Hogsback
Community Tourist Orginisation, Ward 15, Nkonkobe region.
________________________________ AT HOGSBACK,